Sponsorship & Exhibition Opportunities

Benefits of partnering with IAPCO Virtual Edge APAC 2021

Partner with IAPCO Virtual Edge Asia Pacific 2021 to experience our immersive platform and elevate your profile by engaging with influential business event professionals at a seminar that will be live streamed and will remain on demand for 30 days post-event.

  • Value for money: The opportunities are cost effective as you will be reaching a large audience over a longer period of time without accommodation, travel, booth construction and freight costs.
  • Thought-leadership: Elevate your profile through recognition as a thought-leader and supporter of the international business events sector. Participating will align your brand with key industry professionals.
  • Engagement: Our virtual platform will create opportunities for you to engage through your virtual booth, networking lounge and gamification. Reach large audiences unhindered by geography or time.
  • Products and services: Demonstrate products, book consultations and provide solutions to attendees. Our virtual platform will allow you to be more creative with content, design and interaction.

Sponsorship Opportunities 

Premium Partner

A$8,000.00
SOLD

Package Inclusions:

 Branding and Marketing

  • Dedicated exhibition hall that will be branded in your chosen colour scheme and branding.
  • Branding rights of the networking lounge that will be branded in your chosen colour scheme and logo.
  • Branding rights of the theatre/auditorium where all plenary program sessions will take place.
  • Logo in the dedicated partner banner in the virtual lobby.
  • Logo with hyperlink to organisation’s homepage URL with 50-word profile on official website.

Program Involvement

  • Opportunity to host one (1) company or brand based networking session.
  • One (1) exclusive 90-second welcome promotional video to be played as an introduction to all attendees on day 1 of the seminar.
  • Opportunity to provide two (2), 60 second advertising videos to be displayed through the platform within the program. Videos to be played on days 2 – 4, in a time slot determined by the Organising Committee. Partner to provide content subject to Organising Committee approval. 

Virtual Registration

  • Four (4) complimentary virtual registrations.

Virtual Exhibition

  • Virtual exhibition display within dedicated exhibition hall. Partner will receive selection of premium virtual exhibition booth display templates.

Post Seminar

  • Logo in the post-seminar attendee “Thank you” email.
  • Logo in the post-seminar email announcing the session recordings.
  • Participant list supplied prior to and post-seminar. (NB: the list will exclude any attendees who have withheld permission to publish their details in accordance with Privacy Acts).
  • Attendee engagement/interaction analytics provided post-seminar.
  • Use of the IAPCO logo until the end of November 2021.

Supporting Partner

A$5,000.00
SOLD

Package Inclusions:

Branding & Marketing – “Live” and “On Demand” Exposure

  • Logo in the dedicated partner banner in the virtual lobby.
  • Logo with hyperlink to organisation’s homepage URL with 50-word profile on official website.

Program Involvement

  • Opportunity to provide one (1), 30 second advertising videos to be displayed through the platform within the program. Video to be played on either day 3 or 4, in a time slot determined by the Organising Committee. Partner to provide content subject to Organising Committee approval. 

Virtual Registration

  • Two (2) complimentary virtual registrations.

Virtual Exhibition

  • Virtual exhibition display within the exhibition hall. Partner will receive selection of premium virtual exhibition booth display templates.

Post Seminar 

  • Logo in the post-seminar attendee “Thank you” email.
  • Logo in the post-seminar email announcing the session recordings.
  • Participant list supplied prior to and post-seminar. (NB: the list will exclude any attendees who have withheld permission to publish their details in accordance with Privacy Acts).
  • Attendee engagement/interaction analytics provided post-seminar.
  • Use of the IAPCO logo until the end of November 2021.
Networking Partner

A$3,500.00
Limited

Package Inclusions:

Branding and Marketing

  • Logo in the dedicated partner banner in the virtual lobby.
  • Logo with hyperlink to organisation’s homepage URL with 50-word profile on official website.

Program Involvement

  • Opportunity for partner to provide a representative to be the official “Host” of a group video networking session. Partner to provide content subject to Organising Committee approval. Time slot determined by the Organising Committee.

Virtual Registration

  • Two (2) complimentary virtual registrations.

Post Seminar

  • Attendee engagement/interaction analytics provided post-seminar.
  • Use of IAPCO logo until end of November 2021.
Exhibitor

A$2,500.00
Unlimited

Package Inclusions:

Branding and Marketing

  • Logo with hyperlink to organisation’s homepage URL with 50-word profile on official website.

Virtual Registration

  • Two (2) complimentary virtual registrations.

Virtual Exhibition

  • Virtual exhibition display within dedicated exhibition hall. Partner will receive selection of premium virtual exhibition booth display templates.
  • Organisation profile along with logo and digital banners.
  • Links to preferred external channels (website, social media, surveys).
  • Unlimited downloadable resources (PDFs).
  • Directory of exhibitor company representatives.
  • Interact and communicate with attendees in real time via voice or video call and instant messaging.

Post Seminar

  • Logo in the post-seminar attendee “Thank you” email.
  • Logo in the post-seminar email announcing the session recordings.
  • Participant list supplied prior to and post-seminar. (NB: the list will exclude any attendees who have withheld permission to publish their details in accordance with Privacy Acts).
  • Attendee engagement/interaction analytics provided post-seminar.
  • Use of the IAPCO logo until the end of November 2021.
Advertising Partner

A$1,500.00
Limited

Package Inclusions:

Branding and Marketing

  • Highly visible company commercial (up to 30 seconds) to be played prior to a session commencing. Video content and timing subject to Organising Committee approval.
  • Logo with hyperlink to organisation’s homepage URL with 50-word profile on official website.
  • Use of IAPCO logo until end of November 2021.

Virtual Registration

  • One (1) complimentary virtual registration.

Sponsorship Booking Portal

Partner with us today 

Website Partner

A$2,500.00
Exclusive

Package Inclusions:

Branding and Marketing

  • Logo with hyperlink to organisation’s homepage URL with 50-word profile on official website.
  • Advertisement banner (1080 x 608 pixels) placed on every page of the website (artwork to be supplied by sponsor), including hyperlink to organisation’s home page.
  • Use of IAPCO logo until end of November 2021.

Virtual Registration

  • One (1) complimentary virtual registration.

Contact us to discuss further!

Questions? Don’t see an opportunity that meets your objectives?

Terms & Conditions

Sponsorship Booking Terms and Conditions

  1. Where appropriate, Goods and Services Tax (GST) is applicable to all goods and services offered by the Sponsorship & Exhibition Managers and all prices are inclusive of the GST with respect to your location. The Sponsorship & Exhibition Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST.
  2. Sponsorship will be allocated only on receipt of a signed Booking Form and Booking Terms and Conditions. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit. The deposit is payable thirty (30) days from the date of the tax invoice. Applications received after 13 September 2021 must include full payment. Payments for sponsorship of $5,000 and under will be required to be paid by credit card and will be charged the full amount following booking.
  3. All monies are payable in Australian dollars.
  4. All monies due and payable must be received by the Sponsorship & Exhibition Managers prior to the event. No organisation will be listed as a sponsor in any official Event material until full payment and a completed, signed booking form have been received by the Sponsorship & Exhibition Managers.
  5. If sponsorship payment is not received by 13 September 2021 you will receive an email notifying you that the authorised credit card supplied on the Booking Form will be charged for the remaining unpaid amount.
  6. Cancellation Policy – In the event of cancellation by the sponsor, a service fee of 50% of total fees applies for cancellations prior to 13 September 2021. No refunds will be made for cancellations after this date and full payment will be due and payable. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable, and the Sponsorship & Exhibition Managers will issue an invoice which will be payable within seven (7) days. After sponsorship has been confirmed and accepted, a reduction in sponsorship is considered a cancellation and will be governed by this cancellation policy. All communications regarding cancellation must be made in writing. 
  7. No sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon prior written consent of the Sponsorship & Exhibition Managers.
  8. Sponsorship monies will facilitate towards the successful planning and promotion of the Event in addition to subsidising the cost of management, communication, invited speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the activities of the Event.
  9. Sponsorship entitlements including organisation logo on the Event website and other marketing material will be delivered only after receipt of the required deposit or full payment.
  10. Sponsors whose agreed entitlements include the right to host an endorsed private function will do so at their own expense and at a time and date approved by the Sponsorship & Exhibition Managers and <association/host name>.
  11. Hosting of private functions in conjunction with the Event is limited to those sponsors who have obtained such a right within their sponsorship entitlements. The purpose of this condition is to avoid conflict between official Event functions and private functions.
  12. The Participant List may be used by the sponsor (if entitled to do so under their sponsorship entitlements) for the purpose of contacting Event delegates only. The list must not be used by the sponsor for any purpose related to future events and shall not be transferred in whole or in part to any third party. The Participant List may be used for up to a twelve-month period from the start date of the Event. The inclusion of email addresses is at the discretion of the Sponsorship & Exhibition Managers. The Participant List will exclude those persons who have refused consent of their information in accordance with Privacy Acts.
  13. You agree that no promise, warranty or representation has been made to you by the Sponsorship & Exhibition Managers regarding any benefit expected or other expectation you may have regarding entry in this Agreement and that you alone bear full responsibility for the sponsorship package chosen by or allocated to you.
  14. The Sponsorship & Exhibition Managers will have no liability to you of any kind if anything not of their doing occurs that you may consider causes you loss or damage of any kind.  In the event of cancellation or interruption of the Event, the Sponsorship & Exhibition Managers will have no liability to you other than any refund to which you may be entitled from the Event venue.
  15. Force Majeure Event
    • Subject to the following provisions of this clause, if a Party is or will be affected by Force Majeure:
    • such Party will immediately notify the other Party of the Force Majeure event and its anticipated impact on the performance of this Agreement.
    • such Party will not be liable for any delay or failure to perform its obligations pursuant to this Agreement caused by such Force Majeure.
    • if a delay or failure by such Party to perform its obligations is caused or anticipated due to a Force Majeure, the performance of such obligations will be suspended.
    • if a delay or failure by a Party to perform its obligations due to such Force Majeure exceeds thirty (30) days, the other Party may immediately terminate this Agreement by providing notice in writing to the other Party.
    • If the Event is delayed, postponed, altered, or cancelled by a Force Majeure:
    • neither Party will exercise a right or remedy under this clause unless and until the Parties have endeavoured to agree upon amendments to this Agreement for the delay, postponement, alteration or cancellation of the Event.
    • Arinex will not be obliged to refund to the sponsor any part of payments already made under the Agreement.
    • It is the intention of the Parties that this clause will supplant the common law doctrine of frustration and the operation of the Frustrated Contracts Act 1978 (NSW) and equivalent legislation in other jurisdictions, to the extent applicable.

Online Exhibition Booking Terms and Conditions

  1. Where appropriate, Goods and Services Tax (GST) is applicable to all goods and services offered by the Sponsorship & Exhibition Managers and all prices are inclusive of the GST with respect to your location. The Sponsorship & Exhibition Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST.
  2. A letter of confirmation will be provided to confirm the booking together with a tax invoice for the required 50% deposit. The deposit is payable thirty (30) days from the date of the tax invoice. Applications received after 13 September 2021, must include full payment. Payments for exhibition of $5,000 and under will be required to be paid by credit card and will be charged the full amount following booking.
  3. All monies are payable in Australian dollars.
  4. All monies due and payable must be received by the Sponsorship & Exhibition Managers prior to the event. No exhibitor will be permitted online access to commence showcase set up or be listed as an exhibitor in the online publications until full payment and the signed Booking Form and Terms & Conditions have been received by the Sponsorship & Exhibition Managers.
  5. If exhibition payment is not received by 13 September 2021 you will receive an email notifying you that the authorised credit card supplied on the Booking Form will be charged the remaining unpaid amount.
  6. Cancellation Policy – In the event of cancellation by the exhibitor, a service fee of 50% of total fees applies for cancellations prior to 13 September 2021. No refunds will be made for cancellations after this date and full payment will be due and payable. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable, and the Sponsorship & Exhibition Managers will issue an invoice which will be payable within seven (7) days. All communications regarding cancellation must be made in writing.
  7. The Sponsorship & Exhibition Managers will not discount or refund for any facilities not used or required.
  8. In the use of the exhibition space/booth/display table allocated to you, and at all times in and around the Event premises, you must: (a) exercise due care for the persons and will be solely liable for any harm to any person, or loss of or damage to property or premises you or your personnel cause by any act or omission, whether or not found negligent; (b) not engage in any allegedly unlawful conduct; and (c) not use or display any material that is alleged to infringe the intellectual property (including any moral rights) of any other person. The Sponsorship & Exhibition Managers reserve the right to terminate your use of the exhibition showcase allocated to you, without liability to you, and you will be liable for any loss or damage suffered by the Sponsorship & Exhibition Managers, if any of these things occur or are threatened by you.
  9. No exhibitor shall assign, sublet or apportion the whole or any part of their Showcase except upon prior written consent of the Sponsorship & Exhibition Managers.
  10. The Participant List may be used by the exhibitor (if entitled to do so under their exhibition entitlements) for the purpose of contacting Event delegates only. The list must not be used by the exhibitor for any purpose related to future events and shall not be transferred in whole or in part to any third party. The Participant List may be used for up to a twelve-month period from the start date of the Event. The inclusion of email addresses is at the discretion of the Sponsorship & Exhibition Managers. The Participant List will exclude those persons who have refused consent of their information in accordance with Privacy Acts.
  11. You agree that no promise, warranty or representation has been made to you by the Sponsorship & Exhibition Managers regarding any benefit expected or other expectation you may have regarding entry in this Agreement and that you alone bear full responsibility for the exhibition package chosen by or allocated to you.
  12. The Sponsorship & Exhibition Managers will have no liability to you of any kind if anything not of their doing occurs that you may consider causes you loss or damage of any kind.  In the event of cancellation or interruption of the Event, the Sponsorship & Exhibition Managers will have no liability to you.
  13. Force Majeure Event
    • Subject to the following provisions of this clause, if a Party is or will be affected by Force Majeure:
    • such Party will immediately notify the other Party of the Force Majeure event and its anticipated impact on the performance of this Agreement.
    • such Party will not be liable for any delay or failure to perform its obligations pursuant to this Agreement caused by such Force Majeure.
    • if a delay or failure by such Party to perform its obligations is caused or anticipated due to a Force Majeure, the performance of such obligations will be suspended.
    • if a delay or failure by a Party to perform its obligations due to such Force Majeure exceeds thirty (30) days, the other Party may immediately terminate this Agreement by providing notice in writing to the other Party.
    • If the Event is delayed, postponed, altered, or cancelled by a Force Majeure:
    • neither Party will exercise a right or remedy under this clause unless and until the Parties have endeavoured to agree upon amendments to this Agreement for the delay, postponement, alteration or cancellation of the Event.
    • Arinex will not be obliged to refund to the sponsor any part of payments already made under the Agreement.
    • It is the intention of the Parties that this clause will supplant the common law doctrine of frustration and the operation of the Frustrated Contracts Act 1978 (NSW) and equivalent legislation in other jurisdictions, to the extent applicable.

Virtual exhibition demonstration

Take a tour of the virtual lobby, exhibition hall and booth features